Symposia: Event App

Introduction

Symposia at Shrivenham provides a forum to Government agencies, military and civilian, industry and research establishments for the exploration and exchange of experience and knowledge, leading to constructive questioning and a synthesis of ideas in a relaxed but professional environment. The Symposia App has been developed to support this aim enhancing current and future events thus improving the overall experience for attendees.

As a user of the Symposia App, you are required to accept this User Acceptable Use Policy when you log on for the first time. Non-acceptance of these conditions will prohibit access to the Symposia App.

Purpose of the User Acceptable Use Policy

The purpose of the Symposia App User Acceptable Use Policy is to specify user responsibilities and to promote the appropriate use of the Symposia App for the benefit of all users of the service. The User Acceptable Use Policy applies both within and outwith Symposia at Shrivenham events and associated premises.

Terms and Conditions

Please read these terms and conditions carefully.

Symposia at Shrivenham may modify these terms and conditions at any time and may discontinue any or all of its online services. Your continued use of the Symposia App, after notice of modifications, signifies your acceptance to be bound by the modifications.

If you breach any of these conditions, Symposia at Shrivenham may regard this as misconduct.

In addition using the Symposia App you agree to comply with the terms of your Internet Service Provider and / or your employer.

Variation of Content

Symposia at Shrivenham reserves the right at any time and without prior notice to remove any content published on the Symposia App which does not conform to the requirements set out below.

Suspension of User Account

Symposia at Shrivenham may terminate your account, your access rights to specific areas of the Symposia App or to the entire service, with or without notice and at its sole discretion, in the event of an investigation into alleged misuse.

Rules for Online Conduct

You agree to:

• Always act in a professional manner. Be polite and courteous to other online participants at all times. The Symposia App is not to be used to libel, slander, or harass any other persons.
• Use the Symposia App only for the purposes of information, participation, discussions, networking and learning.
• Upload only material which has been passed by an up-to-date virus-checker as being free of virus, malicious content or malware.
• Not share and/or sell mailing lists or participant details generated on the Symposia App.
• Not upload, store, view or transmit any material or statements which are (or may be considered to be) illegal, abusive, defamatory, inflammatory, discriminatory, obscene, indecent, threatening or offensive.
• Not plagiarise in submitted postings or discussions.
• Give due acknowledgement for material quoted from other sources, both within the Symposia App and elsewhere, when submitting postings within the Symposia App.
• Be responsible for moderating any discussion forums which you may create or participate in.
• Not misrepresent Symposia at Shrivenham or bring it into disrepute in any way through the use of the Symposia App.
• Ensure that all links to non-Symposia at Shrivenham owned or managed materials are launched in a new window and clearly labelled as third-party content.
• Not breach the copyright of the Symposia at Shrivenham or any third party by copying from the Symposia App without prior written authorisation. Copyright of the content of the Symposia App are owned or controlled by the Symposia at Shrivenham unless otherwise stated. Any copies of third party materials will be clearly labelled with warnings about any copyright restrictions.
• Ensure that any copyright material reproduced and loaded onto the Symposia App conforms with the Copyright, Designs and Patents Act 1988 (as amended) or with any licence agreement held by the University, or has been made with the express written permission of the rights holder. All reproductions must be fully acknowledged.

You should report any instances of abusive or inappropriate material published on the Symposia App to Symposia at Shrivenham in the first instance.

Security

You must not disclose to any third party your username and password to the Symposia App. Sharing of your account details with another party is strictly forbidden.

You must not publish any content to the Symposia App which is protectively marked or commercially sensitive.

You agree never to log on to the Symposia App and then leave your device logged in and unattended.

Information we collect

The Symposia App uses non-persistent session Cookies. These Cookies are saved only while your web browser is running. They can be used by a web server only until you close your browser. They are not saved on your device. These cookies are stored in RAM and are automatically destroyed when the user closes the web browser. You can disable Cookies but if you do, you may not be able to use certain features on our site and you may need to enter your password more frequently.

Data Protection

Symposia at Shrivenham will deal with your personal data in accordance with the principles set out in the Data Protection Act and the Symposia App Privacy Policy.

Any personal information which you provide to Symposia at Shrivenham will be used only within the Symposia App system in the support of your use. We may share anonymised data such as reviews of accommodation or catering with those service providers only for purposes connected directly with the service used. Symposia at Shrivenham administrators may require username or email details to deal with your queries such as support issues and to provide notification that a particular service has been suspended for maintenance.

By accepting these conditions you are giving your consent to Symposia at Shrivenham to process your personal data for the purposes described in the preceding paragraph.

The types of information we collect may include usage statistics e.g. when a member last logged into the system, when he or she accessed certain activities, changed or updated profile settings or when he or she uploaded a document.

We use this information to help improve the Symposia at Shrivenham events and services by ensuring that the material and content of the Symposia App accord with users' requirement and also to make sure that members are not having problems with access.

The usage statistics are visible to the Symposia App administrators, Organisational Portal administrators will only see the data from their organisation.

Disclaimer

Whilst Symposia at Shrivenham will endeavour to ensure the Symposia App is normally available 24 hours a day, Symposia at Shrivenham will not be liable if for any reason the site is unavailable at any time or for any period. Access to this site may be suspended temporarily and without notice in circumstances of system failure, maintenance or repair or for reasons beyond the control of Symposia at Shrivenham.

The Symposia App may contain links to other websites outside Symposia at Shrivenham's control; Symposia at Shrivenham is not responsible for the content of these sites. Symposia at Shrivenham gives no guarantee that these links will work all of the time and it exercises no control over the availability of the linked sites. Likewise, references and links to any such websites must not be taken as an endorsement by Symposia at Shrivenham of opinions expressed or services provided at those sites. Symposia at Shrivenham takes no responsibility for the privacy policies of any linked websites.

Governing Law

These terms and conditions shall be governed by and construed in accordance with the Law of England and Wales and shall be subject to the exclusive jurisdiction of the Courts of England.

Contacts

For harassment/equality issues and complaints, feedback on content, technical, administrative issues please contact info@symposiaatshrivenham.com